LINCOLN ACADEMY

FUND-RAISING PROCEDURE

MARCH 2003

Revised August 9, 2008

I. PURPOSE

The purpose of this procedure is to direct all fund-raising committees at Lincoln Academy. All committees at Lincoln Academy are voluntary and hours spent working on the committees will go towards the 20-hour commitment.

II. OBTAINING PERMISSION

All fund-raising proposals must be submitted on the Lincoln Academy Fundraising Plan Form to Administration and the PTO Board for review before presentation at the April PTO meeting in the year prior to start of fund-raising.

III. FUND-RAISING GUIDELINES

1. There will be no mandatory fund-raising activity for any student at Lincoln Academy.
2. Parent(s) must authorize in writing, participation of their student in each specific fund-raising event.
3. The Committee Chairperson and Committee Co-Chairperson need to meet with the Lincoln Academy PTO treasurer prior to the start of the fund-raiser to discuss the procedure/policy for the fund-raiser.
4. It is the responsibility of the Committee Chairperson and Committee Co-Chairperson to send out orders, collect order forms, consolidate orders for vendors, distribute merchandise, collect and tally money for the PTO treasurer and the LA financial secretary per a pre-approved procedure.
   1. It is the responsibility of the Committee Chairperson or Co-Chairperson to collect funds and/or fees from NSF (Non-sufficient Funds) checks.
   2. The amount of the returned checks, plus any associated fees, will be deducted from fundraiser proceeds.
5. It is not the responsibility of the vendor or the office (unless otherwise stated in written form from the vendor) to consolidate orders or distribute merchandise for Lincoln Academy.
6. Proceeds of funds raised in activities at Lincoln Academy will be applied to the following approved events:
   1. 5th and 6th grade students earning funds for Outdoor Education Laboratory School (OELS) event in grade six.
      1. Allowed to have two activities inside the Lincoln Community
      2. Allowed to have two activities outside the Lincoln Community
   2. 7^th & 8^th grade students earning funds for the trip to Washington D.C. in grade eight.
      1. Allowed to have three activities inside the Lincoln Community
      2. Allowed to have three activities outside the Lincoln Community

IV. FUNDS

1. A. Proceeds from any fund-raising event are under the direction of the Lincoln Academy principal.
2. 6^th Grade Outdoor Lab
   1. 5th and 6th grade students earning funds for Outdoor Education Laboratory School (OELS) event in grade six.
   2. Funds may be designated by the parent of an enrolled LA student for children within the student’s immediate family (children, stepchildren, foster children).
   3. Excess funds may be passed to an immediate family member enrolled, even if the family has a break in enrollment.
   4. When a family no longer has any student enrolled at Lincoln Academy, either by withdrawal or completion of the terminal grade, all remaining funds in the student’s/family account will be deposited in the Lincoln Academy’s Student Activity Fund.
   5. No refunds/rebates will be made to students or their parents. All proceeds will be applied to the account of an active LA student.If a student transfers to another Jefferson County Public School, that individual student's fund-raising proceeds may be transferred to that Jefferson County Public School.
   6. If a student transfers to another Jefferson County Public School, that individual student's fund-raising proceeds may be transferred to that Jefferson County Public School.

V. Non-Discretionary Fundraising

1. A limited number of un-designated fundraisers (i.e. "Hat Days") may be conducted at the discretion of the Principal and the PTO. A limit of 2 of these type of fund-raisers is suggested.