Lincoln Academy Board of Directors
Meeting Minutes
April 13, 2009

1. Call to Order – 6:38pm
2. Welcome to Guests and Introductions
3. Roll Call
   1. LABoD – Rob Cox, Michael Roy, Ed Stankiewicz, Jenny Riley, T.O. Owens.
   2. Staff – Mary Ann Mahoney, Connie Meadows, Doreen Jennings, Lee Ann Kain
   3. Guests – Susan Davis, Kristy Patrick, Dawn Cherico, Derek Luyk, Curtis Brewer
4. Approve Meeting Minutes from Last Board Meeting
• Approved
5. Hearing of Persons
• Kristy Patrick approached the Arvada Chamber of Commerce re: Board Members at Large. Gave info to Rob Cox who will review it.
6. Review Board Calendar
• S.A.C. Survey results will be reviewed at the Board Retreat in May.
7. Approve Agenda
• Rob Cox moved to approve the minutes of the March meeting-approved.
8. Reports to Board
   1. Principal’s Report- Discussed the possibility of increasing sports in the school
9. Committee Reports
   1. Finance- Final funding amounts for 2008-2009 not known yet. Anticipating losing $19/ pupil and $30-40,000 in capital construction funds.
   2. Governance-Board vacancies- Ed Stankiewicz moved to appoint T.O. Owens as a voting member of the LA Board of Directors effective tonight and serving through the 2011 school year-approved. Mike Roy moved to appoint Jenny Reilly as a voting member of the LA Board of Directors effective tonight and serving through the 2011 school year-approved. Committee chairs are asked to present committee goals at the May meeting.
   3. Facilities
      1. Jenny Riley moved that we accept the donation of 11 tons of rubber playground surface from “The Kong Company”. This playground surface is to be used inside this the concrete borders that surround the play equipment that has the slides. We will have to arrange for transportation of the playground surface and ask that we approve the expense of not more than $300.00 for that transportation.- Approved
      2. Jenny Riley moved that we accept the bid from C&M Construction and Roofing in the amount of $1500.00 to move 3 sheds from the west side of the school to the south side of the parking lot. These sheds were a major issue in the staff/facilities survey and constitute a safety hazard in that the adults supervising the playground are not able to see around or behind them.- Approved
      3. Jenny Riley moved that we accept the bid from C&M Construction and Roofing in the amount of $6000.00 to pour an 800 square foot pad under the shade structure on the playground. The shade structure was built with exposed pylons that pose a safety hazard to students. The concrete encases the pylons removing the safety issue.- Approved.
         
         Further- John Gimple will be at the school May 5th at 9am to identify the leaks in the gym roof. The roof is a membrane roof that should be re-coated every 5 years. C&M has bid $9650.00 to do the re-coating. We will get two more bids for the roof once we get
         
         John G’s recommendation and report to the board in May. If this is not done and the membrane requires replacement the cost will be in the neighborhood of $80,000.00.
10. 10.Unfinished Business
11. New Business
    1. Section 5.1- The elections for Board positions was scheduled.
    2. Board elections (April 21st to 24th)-prospects speak –Dawn Cherico, Curtis Brewer, Derek Luyk, Susan Davis.
    3. Election Committee- Mary Ann Mahoney appointed LeeAnn Kain, The Board appointed Jenny Riley.
    4. Vacant Board positions- Sheila Melorango resigned her seat on the Board. Jenny Riley moved to appoint Dawn Cherico to fill her seat for the remainder of the term effective May 1, 2009 to run through the 2010-2011 school year.- Approved
       Susan Davis and Rob Cox will run uncontested for the remaining two seats.
    5. CLS workshop, Breckenridge (May 8th & 9th) Attending will be Rob, Ed, Mike, T.O., and Mary Ann.
    6. Scout Troops will be planting trees at the park, Channel 8 may cover.
    7. T.O. has volunteered his backyard for a Staff appreciation picnic on May 16, 2009.
    8. The Board was encouraged to attend the 8th Grade Graduation on May 16, 2009.
12. Board Monitoring Form- Jenny
13. Announcements
    1. BOD – Monday May 11th 2009
    2. SAC – Monday, April 27th 2009
    3. PTO – Tuesday, April 23rd 2009
14. Mike Roy moved to adjourn to Executive Session at 8:45 pm.
15. Executive Session called to order at 9:00pm. Ed Stankiewicz moved to adjourn at 10:45 pm.

Ed Stankiewicz
Vice President Lincoln Academy Board of Directors