Lincoln Academy Board of Directors

Meeting Minutes
September 8, 2008

1. Call to Order – 6:35pm
2. Welcome to Guests and Introductions
3. Roll Call
   • LABoD – Rob Cox, Mike Roy, Shelia Melorango, Jenny Riley, Brett Lewis
   • Staff – Mary Ann Mahoney, Connie Meadows, Ellen Werner, Heidi Ruybal
   • Guests – T.O. Owens, Derek Lyke, Lori Blakeslee, Kristi Geisz, Bernadette Templeton
4. Approve Meeting Minutes from Last Board Meeting
   • Mike Roy moved to approve the August 2008 minutes
   • Approved
5. Hearing of Persons
• No hearing of persons
6. Review Board Calendar
• No changes at this time
7. Approve Agenda
   • 10 G. Adjunct Member Election
   • 10 H. Air Condition for Copy Room
8. Reports to Board
   1. Principal’s Report
      • Copy room renovations are 100% complete. Insurance will cover some of the total cost.
      • Discussed the potential for LA if the Jeffco Bond Issue passes this fall. There’s not much LA will receive.
      • Ellen Werner came to discuss teaching Science in 4th Grade. She showed how she approaches her lessons especially in the area of Science. The students learn how to methodically figure out solutions to various topics.
   2. PTO
      • Kristi Geitz gave a report on the PTO. The upcoming year is full of activities. The Volunteer Coordinator is a new position on the PTO and so far this new position having good success.
      • Bernie highlighted the financials. One hope for the year is to replace the curtain if additional funds come in. She’s looking for other options for CPA expenses to hopefully bring that cost down.
   3. Financials
      • Connie delivered the first draft of the 2007-2008 Final Financial Report. Still waiting for the audits to go through completely to finalize and close the 07-08 school year.
9. Unfinished Business
   1. Financing Carry Forward
   • Still looking at options. Still need more time to accumulate options available. Mike Minea is initiating the conversation with the District to hopefully lay down ground work. One viable option available is to contribute monthly to the Building Fund then use the interest from that account for building improvements.
   2. Town Hall Meeting Details
      • No changes to the agenda.
10. New Business
    1. August PTO BoD announcements
    • Rob attended the August meeting and gave a brief update of the Board activities.
    2. Shade structure dedication
    • Discussed the possibility of dedicating the shelter to Dr. Carlton. Miss Mahoney will see if he would be willing
    • Look at prices of a plaque or sign.
    3. CDE Finance Seminar
    • The seminar is on September 26th. All Board members are encouraged to attend.
    4. Orientation workshop
    • Rob will hash out details for a workshop prior to the end of the year. Possibly Monday Nov. 3rd
    5. Board/Principal Linkage
    6. Foundation Meeting
       • Motion 22_09_2008: Mike Roy motioned to commence the Foundation Meeting.
       • There were no new business items to discuss related to the Foundation.
       • Motion 23_09_2008 : Shelia Melorango motioned to adjourn the Foundation Meeting.
    7. Adjunct Membership
       • T.O. Owens agreed to be considered for an open Adjunct Board Member.
       • Motion 24_09_2008: Shelia Melorango moved to accept T.O. Owen’s application as an adjunct Board member.
       • Approved U
    8. Air Condition
       • Motion 25_09_2008 : Mike Roy moved to approve $6,070 for the purchase of the air conditioner in the copy room allocating from line item #746000 Construction Maintenance and Repair.
       • Approved.
       • The Board will answer the question how to proceed with approving emergency funds for the future.
11. Board Monitoring Form – Mike Roy
12. Announcements
    1. BOD – Monday, October 13th 2008
    2. SAC – September 22nd 2008
    3. PTO – September 15th 2008
13. Mike Roy moved to adjourn the meeting at 9:25 PM.
    

Brett Lewis
Secretary
Lincoln Academy Board of Directors