Lincoln Academy
PTO Standing Rules

NOVEMBER 21, 2000
SEPTEMBER, 2005
JANUARY, 2008
REV E

I. Meeting Time and Place

The regular meetings of the Lincoln Academy PTO shall convene at 7:00 p.m. The location shall be announced in the Principal's Memo before each meeting.

II. Announcements

The PTO Board shall prepare an announcement to be published with a Principal’s Memo prior to each regular meeting. The announcement shall include the date, time and location of the upcoming meeting and either the agenda for the meeting or informal notice of items to be discussed.

III. Annual Fee for Membership

The annual per-family fee for membership in the Lincoln Academy PTO shall be $10.00.

IV. Amendments to Bylaws

1. A new set of bylaws shall be issued any time an amendment is made. The new set shall be printed on a different color of paper from the previous set, and shall bear the date of the revision on the title page. Members shall be asked to destroy all previous versions.
2. Changes to the Lincoln Academy Bylaws shall be tracked by the release date on the title page. The release date is the official date that the document was approved by the PTO and is located under the title of the document. The PTO secretary and the Bylaw Committee chairperson shall keep track of the revisions.
3. Review of the Bylaws shall be conducted annually by the PTO Board or a Bylaws Committee.

V. Tracking of Non Sufficient Funds (NSF)

1. The Lincoln Academy PTO Treasurer shall track all checks paid to the PTO. If charges are assessed to the Lincoln Academy PTO checking account it is the responsibility of the treasurer to notify the committee chairperson to collect the fee from the person or persons who wrote the returned check and make other payment arrangements if necessary.

2. If there have been more than two (2) returned checks charged to the Lincoln Academy PTO checking account, the person or persons will be notified that they will need to pay their payments to the PTO in cash, money order or cashier's check from a bank.

3. If the parties fail to pay PTO for fees incurred because of a returned item, the PTO Treasurer will notify them that all future payments will need to be in cash, money order or cashier's check from a bank.

6. Request for Funds from the PTO

   1. All reimbursement requests must be submitted in writing to the PTO Board using the PTO reimbursement form.
   2. Any committee requesting a non-budgeted allocation from the PTO must have a representative present at the monthly PTO meeting in order for the allocation to be approved. Funds approved in the budget do not require further approval.
   3. Unexpected Disbursement of Funds: The PTO Board may spend up to $50 no more than twice a month without the consent of the PTO membership to cover unexpected situations that might arise between meetings. They must inform the PTO membership at the next meeting.

VII. Fundraisers

All fundraising proposals must be submitted in writing to Administration and the PTO Board for review before presentation at a PTO Meeting.

VIII. School Projects

Any projects affecting the school building and/or the school grounds will need to be reviewed and approved by the Lincoln Academy Principal and Board of Directors.

IX. PTO Reports to Lincoln Academy Board

The reports to the Lincoln Academy Board shall be written and distributed to the Lincoln Academy Board one week prior to the meeting that the PTO attends. This report will be copied with the LA Board meeting package.

X. Committee Chairpersons

1. The PTO Board of Lincoln Academy will select and appoint chairpersons to Lincoln Academy PTO Committees as needed.
2. All chairpersons must be members in good standing with the Lincoln Academy PTO.

XI. Donations to PTO

All donations received from retailers by the PTO for prizes are property of the Lincoln Academy PTO. They are not to be used for any personal use. All donations will be logged into a general book kept by the LA PTO Secretary or designated volunteer. If all of the donations have not been used by a specific committee they will be kept for the next event by the PTO Board or designated volunteer.

XII. Budget

The budget shall be set in July for approval by members in the first PTO meeting of the school year.